In this article, we’ll give you multiple methods to scan and email your documents. We’ll give you different methods such as:

  1. How to use your printer’s scan to email function?

  2. How to scan from your computer?

  3. How to scan with your phone?

  4. How to attach your document to an email?

  5. How to scan and email?

  6. How to scan to email?

We’ll also display you how to transform your document into a digital document that you and your receiver can sign online.

Should You Use the Scan to Email Feature of Your Printer?

Scan to email may look like a fast and efficient method to scan a document and send it online. And it is, just not for each document and receiver.

One of the main disadvantages of doing the “scan to email” characteristic is the risk that the document won’t reach its receiver. 

When you’re using the “scan to email” characteristic, it’s tougher to verify that the email address you’re typing is right because you may not get an error message if you entered it wrongly. You won’t receive any warning if the assigned recipient has switched their email address or if their inbox is full either. 

Receivers also can’t reply to a message delivered from a printer as the return email address will display as a “no-reply” address. You can rarely customize your message, and you won’t hear back from recipients if they try to communicate with you using the email address on the message.

If you need to do the “scan to email” feature, you should only do it when you can individually confirm that the email reached its goal, and you should only use this with documents that aren’t very valuable as they might not get by on the first try.

So, what should you do alternately?

Here are a few ways to scan, email, and even hire a document online without using the “scan to email” characteristic:

Scan Your Document to Email

Here’s how to scan your document utilizing any scanner or multifunction printer:

how to scan to email on computer?

How to Scan to email on Windows pc?

Windows has a built-in way of scanning documents, so you don’t want to use a different application or software to do it.

Here’s how:

  1. Open the Start menu.
  2. Find the Scan application and tap on it to open it. If you can’t find it, you can search for it utilizing the search tool in the bottom left corner.
  3. Once you’ve opened the Scan application, it’ll tell you if your scanner isn’t related, in which case you’ll have to verify that the scanner is on and correctly plugged in.
  4. Choose the scanner you’ll be working from the list and the type of file you’ll be saving your scans from. If you just need an image, PNG and JPEG are both very general formats.
  5. To start scanning, place your report in the scanner backing down, then go to Show More > Preview to take an initial look at the document.
  6. You can also modify the image’s settings (such as color or grayscale modes and picture resolution) by utilizing the “Show More” function.
  7. Wait until the scanner completes scanning your document as a preview and shows the document on the screen. If the document is misaligned or confused, fix its position in the scanner and preview it again.
  8. Once you’re happy with the positioning, you can choose the area you need to scan by tapping and dragging across it. Once you’ve chosen the area you need to scan, tap on “Scan”.
  9. Repeat this method with every page you need to scan.
  10. Wait until the scan is available and you’ll have your document successfully digitized.

scan to email on windows pc

scan to email on MAC

How to Scan to email on a Mac pc

Your Mac PC also has a preprogrammed tool for doing your scanner. Here’s how to use it:

  1. Prepare your reports.
  2. Open the Preview application.
  3. Go to File > Import From Scanner, and choose your scanner.
  4. If you don’t see your scanner placed, assure the scanner is switched on and plugged in.
  5. You’ll see the “Import” dialog, where the show scan is being prepared.
  6. You can presently select your scanning choices. If wanted, change the color, type of document, size, orientation, and other details.
  7. Tap “Scan” to start scanning, and the application will let you know when you’ve fully digitized your report.
  8. Repeat this method with every page you need to scan.

You presently have a digitized version of your document. Remember which folder you saved your document in, or save it to your homepage so you can see it on your screen when you’re complete.

Scan to Email on Smart Phone

Scan to Email on Smart Phone

How to Scan to email on Android?

Android doesn’t have a built-in application dedicated to scanning reports. But, you can scan your document by utilizing Google Drive.

Here’s how:

  1. Prepare your document by installing it on a flat surface with good lighting.
  2. Open the Google Drive application, and click on the “+” icon in the bottom-right corner of the screen to create a new document, then choose “Scan.”
  3. Aim the camera at your report, arrange it, and get a shot.
  4. Verify your preview, cropping it and changing the settings as you see fit, or scan the document again by clicking “retake”.
  5. Repeat this method with every page.
  6. Your document is presently scanned and saved in your Google Drive account.

You can share your new document by a link or add people’s email addresses to obtain it.

scan to email on android smart phone

scan to email on ios smart phone

How to Scan to email on a IOS Smart phone?

You can scan your document without a scanner by utilizing the iPhone or iPad’s built-in camera. Here’s how:

  1. Prepare your document by installing it on a flat surface with good lighting.
  2. Open the Notes application on your iPad or iPhone.
  3. Create a new note or choose a preexisting note to add a scanned report to it.
  4. Click on the camera icon placed at the bottom of your screen.
  5. Click on “Scan Documents”.
  6. Aim the camera at the document you need to scan, if your device doesn’t automatically start scanning, click the shutter button to start.
  7. Repeat this method with every page.
  8. Your document is presently scanned and saved in your Notes application.

You can share your notes by multiple apps or send them as an email.

Scan to Email - Related Printer's Setup


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